Setting and meeting expectations are essential to a successful project. Without them, your team and job site leaders would have no way of knowing what tasks to complete, or in what order they should done.
Expectations may start from the top, but unless they are clearly shared, that direction may get lost in translation. One way of ensuring expectations are met is to make sure your project lead clearly knows what is expected.
That being said, remember that every project plan and schedule doesn’t need to be complex and detailed: More does not always equal better.
Placing every task, no matter how large or small, into a project plan can result in a micromanagement nightmare. This can cause so much additional work for your leader that a majority of their time us spent on updating endless spreadsheets over directing the team on completing the actual tasks.
Instead, give the team leader task checklists they can self-manage and then give you the rolled-up status for your schedule.
Each team leader may have a slightly different method of how they manage these tasks. Allow them some flexibility based on their management experience to get these completed.
Giving Them Tools For Success
This allows the project manager to better manage the project without micromanaging it. In the end, if they have a proven path to success using their own proven methods, everyone succeeds.
At Prime Power, we use an online checklist that both our field and office crews can update daily. Not only does this allow them to make changes quickly, but the checklist can be shared digitally and printed when needed.
These types of adjustments have proven to deliver more efficient results, especially when the right team members aware and agree to project expectations upfront.